Bob Graham

The Bob Graham 24 Hour Club

Privacy Notice

As of May 2018, the General Data Protection Regulation (GDPR) governs how organisations large and small handle personal data about individuals. This privacy policy explains how we collect and use such data.

We only ask for, and hold, the minimal information about you to allow the Club to perform its administrative duties including but not limited to, registering attempts, invitations to the club dinner, producing annual reports and maintaining the membership list. This data also allows us to respond to requests such as “How old is the oldest person to have succeeded on the Round?”, “How many persons from <country> have been successful?”. We do not process your personal data to produce meta-data about you.

The Club has a role as the keeper of basic data about attempts and successes on the Bob Graham Round. We are also the keeper of an archive of written records of successful attempts.

When you register an attempt on the Round with us, you give us your consent to hold and retain this data. Similarly, when you submit a ratification form for membership, you give us consent to hold and retain this data. If you provide a written account of a successful attempt on the Round, you give us consent to hold and retain this data, to the extent that it contains personal data.

We take advantage of an express exemption to the storage limitation principle (i.e. the principle that we shouldn’t keep personal data for longer than the purposes for which it was collected), which applies to personal data processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.  We only use this personal data to maintain a historical record/archive of the Club’s activities as described in its constitution. We apply the data minimisation principle; that is to say we keep as little information as possible.

The data minimisation principle: this means that we don’t ask for, record or keep information such as a health condition as that is not essential to the purposes of the club.

We will not forward or sell any data about you to third parties. If you use your membership of the Club as part of the entrance criteria for another event then we reserve the right to confirm such details with the organisers of that event.

Requests for contact details of members, e.g. from the press or media, will be forwarded to the individual members concerned.

GDPR requires that you have access to all data held by us about you and that you have the right to request corrections and for us to delete any such information we hold. Please email the Membership Secretary (Bob Wightman) should you wish to do this.

On occasion when working to solve and correct mistakes on the site we may record IP addresses. These are only used for this purpose and the log files cleared once the problem is solved.

Cookies and LocalStorage

Cookies and localStorage (and any other browser side storage mechanisms), generally referred to as “Cookies”, are covered by the Privacy and Electronic Communications Regulations (PECR), specifically Regulation 6. The regulations state that such cookies require the user’s consent with two exceptions, the second of which, the “strictly necessary exemption”, applies to this site, namely:

That the cookie is strictly necessary to provide an “information society service ” (eg a service over the internet) requested by the subscriber or user.

This applies in three situations where it is not possible to provide the services without storing data:

  1. Registering an attempt.
  2. Saving data from the calculator form.
  3. Setting your preferred language.

Note that we do not store cookies from third parties. Nor do we share the data stored via this site with third parties.

The site uses the following cookies and localStorage: those items in the Consent column marked as “Y” are only set when the user performs the indicated action (in bold text).

Name Type Expires Consent Contents Rationale
bgr_language cookie 1 year Y A language name, e.g. “spanish” Allows the user to choose and save their preferred language for the site. The user must set their preferred language.
bgr_registered cookie 2 years Y A date-time string Allows the user to access the "Manage your Registration" page. The user must have completed the registration process.
bgr_registration_id cookie 1 year Y A ten character ID such as “a1b2c3d4e5” Used to help in debugging any problems. The user must have completed the registration process.
bgrApp localStorage Indefinite Y The data entered via the registration and/or the calculator Allows the user to manage their registration. This also handles synchronisation across devices. The user must have completed the registration process.
attempts sessionStorage current session N The number of attempts in the next seven days. Fills out information in the site footer.
<year>_cur_reg sessionStorage current session N The number of registrations for the current year. Fills out information in the site footer.
<year>_cur_successes sessionStorage current session N The number of successes for the current year. Fills out information in the site footer.
prev_attempts sessionStorage current session N The number of attempts so far this year. Fills out information in the site footer.
total_mem sessionStorage current session N The current total number of members. Fills out information in the site footer.

The above is a condensed summary of the information stored and used by this site. If you require more information then please contact the Membership Secretary using the details on the contacts page.